B. W. May & Son Ltd

Last updated: 22 September 2026

1. Introduction

B. W. May & Son Ltd is committed to protecting the privacy of individuals who apply for employment with us.

This notice explains how we collect, use, store and protect your personal information when you apply for a position through our website, by email or through other recruitment channels.

We process personal information in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

2. Who we are

B. W. May & Son Ltd is the data controller responsible for the personal information collected during our recruitment process.

Website: www.bwmay.co.uk

Email: recruitment@bwmay.co.uk

For questions about this notice or how your personal information is handled, please contact our recruitment team using the email address above.

3. Information we collect

When you apply for employment with us, we may collect the following information:

- Your name, email address, telephone number and other contact details.
- Your CV, covering letter and supporting documents.
- Your employment history, qualifications, skills and experience.
- Information about your availability and suitability for the position.
- Information you provide during interviews or other recruitment communications.
- Any additional information you choose to include in your application.
- Where necessary, we may also request information relating to your right to work in the United Kingdom, professional qualifications, references or reasonable adjustments required during the recruitment process.

4. How we use your information

We use your personal information to:
- Review and assess your application.
- Contact you regarding the position you have applied for.
- Arrange interviews and discuss employment opportunities.
- Assess your qualifications, skills and experience.
- Carry out appropriate pre-employment checks.
- Comply with our legal and regulatory obligations.
- Maintain appropriate recruitment records.
- We will not use your application information for unrelated marketing purposes.

5. Legal basis for processing

We process your personal information where necessary to take steps at your request before entering into an employment contract, comply with our legal obligations, or pursue our legitimate interests in managing recruitment and selecting suitable candidates.

Where we process sensitive personal information, such as health information needed to arrange reasonable adjustments, we will do so only where an additional condition under applicable data protection legislation is satisfied.

6. How we store and protect your information

Applications submitted through our website are transmitted to our recruitment email system.

We use appropriate technical and organisational measures to protect personal information against unauthorised access, accidental loss, disclosure or misuse.

Access to recruitment information is restricted to authorised personnel involved in recruitment and selection.

7. Sharing your information

We do not sell your personal information or share it with third parties for marketing purposes.

Your information may be shared with authorised employees and service providers involved in operating our recruitment and IT systems.

We may also share information with relevant third parties where necessary for recruitment checks or where required by law.

8. How long we retain your information

We retain recruitment information only for as long as reasonably necessary for the purposes for which it was collected.

When determining how long to retain an unsuccessful application, we consider the completion of the recruitment process, the need to maintain appropriate records, any applicable legal obligations and the possibility of claims arising from the recruitment process.

Once personal information is no longer required for these purposes, it will be securely deleted or anonymised.

Where an applicant is offered employment, relevant information from their application may be transferred to their employee personnel record and retained in accordance with our employee data retention procedures.

9. Future employment opportunities

Information submitted as part of a job application will be used to assess your suitability for the position for which you have applied.

If we wish to retain your application specifically to consider you for future employment opportunities, we will explain the proposed arrangements, including the retention period and applicable lawful basis, before using your information for that additional purpose.

10. Your data protection rights

- Under UK data protection legislation, you may have the right to:
- Request access to the personal information we hold about you.
- Request correction of inaccurate or incomplete information.
- Request deletion of your personal information in certain circumstances.
- Request restriction of certain processing activities.
- Object to processing based on our legitimate interests.
- Request the transfer of your personal information where applicable.
- Withdraw consent where consent is the lawful basis for processing.
- These rights are subject to applicable legal requirements and exemptions.
- To exercise your rights, please contact recruitment@bwmay.co.uk.

11. International data transfers

Where personal information is processed or stored outside the United Kingdom by our service providers, we will ensure that appropriate safeguards are in place as required by applicable data protection legislation.

12. Complaints

If you have concerns about how we handle your personal information, please contact us so that we can investigate your concerns.

You also have the right to lodge a complaint with the Information Commissioner's Office (ICO), the UK's independent data protection regulator.

Website: www.ico.org.uk

13. Changes to this notice

We may update this Recruitment Privacy Notice from time to time to reflect changes in our recruitment practices or applicable legislation.

Any updated version will be published on our website.